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Receipts Go High-Tech

This online service helps you organize your receipts by digitizing and organizing them.

By Preeti Vasishtha

With everything going digital, why not receipts? That’s the simple philosophy behind Shoeboxed.com, which digitizes, organizes, tracks, analyzes and exports your receipts.

Using it is easy. Start by filling out a short registration page (https://www.shoeboxed.com/registration.htm) and you will be automatically logged in as a Shoeboxed user. To finish your registration, you have to confirm that you own the email address you provide. Shoeboxed sends you an email to your personal email inbox and you need to click the confirmation link before you can log in a second time.

You can now scan and upload your receipts free of charge, or for a monthly fee of $9.95, choose a Mail-In account and send your receipts to Shoeboxed, which will scan, capture and upload them for you. You can upgrade your plan to either Go Classic! ($19.95 per month) or Go Express! ($59.95 per month) and make use of more advanced features. Check out the plans at https://www.shoeboxed.com/compare-plans.htm.

If your business has special needs, Shoeboxed can customize a package just for you.
Shoeboxed realizes that many companies have needs that are greater than the basic Mail-In package. If your business has a high volume of receipts or needs special services, Shoeboxed can customize a Mail-In package based on those needs. Business accounts include enhanced customer support and a personal contact at Shoeboxed, who can troubleshoot problems or take care of special needs that your business may have. You or the employee you designate can access receipts and invoices from anywhere. The receipts are also searchable and easily exportable to Excel for accounting and forecasting expenses.

Securing receipts
To keep the receipts secure online, Shoeboxed secures the connection between your internet browser and Shoeboxed.com by Secure Socket Layer encryption, the same encryption used by online banks and medical information services. The company says its servers are secured against attacks and tested daily by HackerSafe, a third-party security service. It has been certified by TRUSTe, a nonprofit organization that promotes security practices on the internet. To ensure against hardware failure or natural disaster, servers are backed up at least every 24 hours to an undisclosed remote location.

When your receipts are in transit, they are subject to the security policies of the U.S. Postal Service or the carrier you use. Once Shoeboxed receives them, one of two authorized persons carries them directly to the company’s receipt-processing facilities. These two persons, who have undergone background checking like all other employees, hold the only keys to this room. Once your receipts are processed, they are repackaged into a new envelope and placed back in the mail. Visit www.shoeboxed.com.

 


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